Applying for an Official Academic Transcript
An official academic transcript includes yearly enrolment details, units, results, credit points, course completion and/or conferral of award details, as well as all fails and withdrawals. It is only available in hardcopy - we do not have a softcopy option.
If you require your transcript to include semester 1 2008 results, you may use this form to pre-order your academic transcript. It will be processed after results are released.
How to request an official transcript:
- Download the request form, and complete all sections. If you are a past Macquarie student and do not remember your student number, please leave this blank but complete all other sections. Please read all instructions carefully and include relevant payment details (money order, cheque or credit card only).
- Attach a specimen of the student's signature, (eg. drivers licence or passport). This is required to enable the University to fulfil its obligations under the Privacy and Personal Information Protection Act (NSW) 1998. Your request WILL NOT be processed until you provide this.
- Ensure you have no outstanding fees or debts. Your transcript request cannot be processed until all debts/sanctions are cleared. You can contact the Student Fee Office to confirm the status of any outstanding debts and make any required payments.
- Post, fax or email the completed documents to the Student Enquiry Service.
- Post: Student Enquiry Service
Lincoln Building Level 1
Macquarie University NSW 2109 - Fax: 02 9850 6597
- Email: sesinfo@mq.edu.au
- Post: Student Enquiry Service
OR request in person
- Complete the green transcript request form available at the cashier, level 1 Lincoln Building.
- Pay for the transcript at the cashier. Please note their opening hours of 9am-5pm weekdays, and SES 9.30am opening on Wednesday, and 4.30pm closing on Fridays.
- Urgent Processing? Go to the Student Enquiry counter and your transcript can be printed immediately.
Routine Processing? Once the batch has been processed, your transcript can be collected from the Student Enquiry counter or posted to your postal address.
Authorisation letters/third party collection
Due to the Privacy Act, if you wish for a third party (eg a family member, partner, friend) to collect the transcript on your behalf, you must provide them with an authority letter. This must be produced at the time of collection by the nominated person (agent). The authority letter should contain your name, student ID or date of birth, the name of your agent, and a sentence outlining what they are permitted to do. Please click here for an example letter.
Conveyancing students wanting a copy of their transcript should contact the Centre for Open Education on 9850 7470.
There are two (2) processing methods available:
Urgent
- Urgent transcript requests received by fax or post will be ready for collection or postage 48 hours after receiving the request. Transcripts can be printed on the same day if the student comes on campus and pays at the cashier's office.
- This service costs $26 for the first copy, and $1 for each additional copy in the same request.
Please note that the University does not use Express post to send transcripts. All mail is sent by Australia Post or standard Airmail (where applicable). You are welcome to organise a courier at your own expense or send a self-addressed A4 size Express Post Envelope.
Routine
- Requests received by 4pm Tuesdays will be ready for postage or collection the following Friday (the same week). This applies to requests made in person, by fax or by post.
- This service costs $16 for the first copy, and $1 for each additional copy in the same request.